Board Member Agreement
Layer 1 — At a glance
DRAFTThe individual commitment document signed by each director at seating. Covers fiduciary duties, governance alignment, participation expectations, conflict of interest obligations, confidentiality, and conduct standards. Supports both standard 3-year terms and provisional 12-month appointments.
Signed individually by each director at seatingCovers: Standard (3-year) and Provisional (12-month) service typesAttendance commitment: Minimum 3 of 4 annual meetingsConfidentiality survives board service
Last reviewed: Not yet reviewed
Layer 2 — Full text
Board Member Agreement (Doc 07)
Purpose
This agreement is signed by each director at seating and records fiduciary, governance, participation, confidentiality, and conduct commitments.
Service Type
- Standard Term — 3 years per Bylaws Article III Section 3.03
- Provisional Term — 12 months per Bylaws Article III Section 3.04
Core Commitments
- Duty of care, loyalty, and obedience
- Governance policy alignment across AOI + Docs 01–09
- Attendance floor: at least 3 of 4 required annual meetings
- COI disclosure and recusal compliance
- Confidentiality survives service, subject to whistleblower protections and legally compelled disclosure
Provisional Service Conditions
If provisional service is selected:
- term max is 12 months
- conversion to standard term requires majority board vote
- if not converted by term end, service concludes without further action
Internal Use Checklist
- Orientation completed
- COI disclosure received
- Security/privacy onboarding completed
- Agreement filed
- Term end date calendared with Board Secretary
- Service type marked (Standard/Provisional)
- If provisional: conversion vote calendared (Yes/No/N/A)
Layer 3 — Download
Download PDF Download DOCXVersion 1.0 · Status: DRAFT · Pending adoption