Board Member Agreement (Doc 07)

Purpose

This agreement is signed by each director at seating and records fiduciary, governance, participation, confidentiality, and conduct commitments.

Service Type

  • Standard Term — 3 years per Bylaws Article III Section 3.03
  • Provisional Term — 12 months per Bylaws Article III Section 3.04

Core Commitments

  • Duty of care, loyalty, and obedience
  • Governance policy alignment across AOI + Docs 01–09
  • Attendance floor: at least 3 of 4 required annual meetings
  • COI disclosure and recusal compliance
  • Confidentiality survives service, subject to whistleblower protections and legally compelled disclosure

Provisional Service Conditions

If provisional service is selected:

  • term max is 12 months
  • conversion to standard term requires majority board vote
  • if not converted by term end, service concludes without further action

Internal Use Checklist

  • Orientation completed
  • COI disclosure received
  • Security/privacy onboarding completed
  • Agreement filed
  • Term end date calendared with Board Secretary
  • Service type marked (Standard/Provisional)
  • If provisional: conversion vote calendared (Yes/No/N/A)