Whistleblower Policy (Doc 08)

Purpose

Protect good-faith reporting of suspected misconduct and prohibit retaliation.

Reporting Channels

• Executive Director
• Board Chair
• Designated board committee/independent director
• Anonymous channel: whistleblower@civicos-institute.org (routed to Board Chair + one designated independent director)

Non-Retaliation

Retaliation against good-faith reporting is prohibited and treated as a separate violation.

Intake + Investigation Timelines

• intake acknowledgment target: 5 business days where contact is available
• anonymous reports are logged and reviewed but may not receive acknowledgment
• investigation target: 30 calendar days
• hard limit: no investigation exceeds 90 calendar days without written Board Chair notification and revised completion date

Oversight

Board oversight reporting occurs no less than annually, at or before the fiscal year-end board meeting.

Board Member Misconduct Track

If substantiated against a sitting board member, corrective action follows Bylaws Article III Section 3.05 with mandatory recusal of subject director.