CivicOS Institute — Volunteer Intake

Complete all fields below. Fields marked (optional) may be left blank. Complete and submit this form online. You will receive a confirmation after successful submission.

Section 1 — Candidate Information

Full Legal Name *

Preferred Name (optional)

Email Address *

Phone Number (optional)

Time Zone *

LinkedIn Profile URL (optional)

GitHub Username *

GitHub Profile URL *

Availability

Weekly Hours *

Preferred Working Hours *

Earliest Start Date *

Known Scheduling Conflicts (next 30 days)

Section 2 — Technical Qualification

Core Capabilities

Primary Technology Stack *

Strongest Capability Areas *

Relevant Work Samples

Provide links to repositories, deployed projects, or published work that demonstrate relevant capability. At least one sample is required.

Work Sample 1 — URL *

Description of Contribution

Work Sample 2 — URL (optional)

Description of Contribution

Work Sample 3 — URL (optional)

Description of Contribution

Preferred Contribution Track

Select the track(s) that best align with your skills and interests. You may select more than one.

Automation & IntegrationCI/CD, workflow orchestration, API integration Platform ReliabilityInfrastructure, monitoring, incident response Tooling & Developer ExperienceInternal tools, SDKs, CLI utilities Data / OperationsPipelines, analytics, reporting systems Research & AnalysisLiterature synthesis, policy analysis, evidence review Outreach & PartnershipsRelationship building, institutional coordination, community engagement Legal / PolicyGovernance frameworks, compliance, policy drafting Design / Content / CommunicationsUX, writing, editorial workflows, public-facing materials

Additional Context (optional)

Section 3 — Volunteer Agreement & Intellectual Property Assignment

1. Voluntary Participation. Participation in CivicOS Institute activities is voluntary and unpaid. No compensation, equity, or other remuneration is promised or implied unless formalized in a separate written agreement executed by an authorized representative of CivicOS Institute.

2. Intellectual Property Assignment. All contributions made during participation are considered work made for hire to the extent permitted by applicable law. Where the work-for-hire doctrine does not apply, the contributor hereby irrevocably assigns to CivicOS Institute all rights, title, and interest—including all intellectual property rights—in and to such contributions. The contributor agrees to execute any documents reasonably requested by CivicOS Institute to perfect such assignment.

3. Scope of Work. The contributor agrees to operate strictly within the scope of work authorized by CivicOS Institute. Unauthorized access to systems, data, or resources outside the contributor's assigned responsibilities is strictly prohibited.

4. Confidentiality. The contributor agrees to maintain the confidentiality of all non-public information disclosed during participation, including but not limited to technical specifications, strategic plans, and internal communications. This obligation is further detailed in Section 4 (NDA) of this intake form.

5. Public Representation. The contributor shall not publicly represent, speak on behalf of, or imply endorsement by CivicOS Institute without prior written authorization from an authorized representative.

6. Termination. CivicOS Institute reserves the right to terminate the contributor's participation at any time, with or without cause, and without prior notice. Upon termination, the contributor shall immediately cease all project activities and return or destroy any confidential materials in their possession.

7. No Employment Relationship. Nothing in this Agreement creates an employment, agency, partnership, or joint venture relationship between the contributor and CivicOS Institute.

You will acknowledge and electronically sign this Volunteer Agreement & Intellectual Property Assignment in Section 5 — Electronic Signature, Consent & Acknowledgment at the end of this form.

Section 4 — Non-Disclosure Agreement (NDA)

1. Definition of Confidential Information. “Confidential Information” means all non-public technical, operational, strategic, financial, and organizational information disclosed by or on behalf of CivicOS Institute, whether in written, oral, electronic, or visual form, including but not limited to: source code, system architecture, infrastructure configurations, internal documentation, project roadmaps, contributor identities, and internal communications.

2. Obligations of the Recipient. The recipient agrees to: (a) hold all Confidential Information in strict confidence; (b) not disclose, reproduce, distribute, or otherwise make available any Confidential Information to any third party without the prior written consent of CivicOS Institute; (c) use Confidential Information solely in connection with authorized CivicOS Institute activities; and (d) protect Confidential Information using at least the same degree of care used to protect their own confidential information, but in no event less than reasonable care.

3. Exclusions. Confidential Information does not include information that: (a) is or becomes publicly available through no fault of the recipient; (b) was independently known to the recipient prior to disclosure, as evidenced by written records; (c) is independently developed by the recipient without reference to or use of Confidential Information; or (d) is required to be disclosed pursuant to a valid court order or governmental regulation, provided that the recipient gives prompt written notice to CivicOS Institute and cooperates in seeking a protective order.

4. Return of Materials. Upon termination of participation or upon written request by CivicOS Institute, the recipient shall promptly return or destroy all materials containing Confidential Information and certify such return or destruction in writing.

5. Remedies. The recipient acknowledges that unauthorized disclosure of Confidential Information may cause irreparable harm to CivicOS Institute. In addition to any other available remedies, CivicOS Institute shall be entitled to seek injunctive relief without the necessity of proving actual damages or posting a bond.

6. Survival. The obligations of confidentiality set forth herein shall survive the termination of the recipient's participation in CivicOS Institute activities and shall remain in effect for a period of three (3) years following such termination.

7. Governing Law & Jurisdiction. This Agreement shall be governed by and construed in accordance with the laws of the State of Florida, without regard to its conflict of law provisions. Any dispute arising under this Agreement shall be subject to the exclusive jurisdiction of the state and federal courts located in the State of Florida.

You will acknowledge and electronically sign this Non-Disclosure Agreement in Section 5 — Electronic Signature, Consent & Acknowledgment at the end of this form. You understand that violation of these terms may result in legal action.

Section 5 — Electronic Signature, Consent & Acknowledgment

Electronic Records & Signature Disclosure. By completing this section, you agree that the records and agreements contained in this intake form (Sections 3 and 4) may be provided, executed, and retained electronically. You understand that your electronic signature below has the same legal effect, validity, and enforceability as a handwritten signature under the federal Electronic Signatures in Global and National Commerce Act (E-SIGN Act, 15 U.S.C. §§ 7001 et seq.) and the Uniform Electronic Transactions Act (UETA) as adopted in the State of Florida.

Hardware & software requirements. To access and retain these electronic records you will need an internet-connected device, a modern web browser, an email account, and the ability to view and save HTML or PDF documents.

Right to withdraw consent. You may withdraw your consent to electronic records at any time before final submission by closing this form. Once you submit this form, the electronic record is deemed executed. To request a paper copy of your executed intake, or to withdraw consent after submission, contact CivicOS Institute in writing at legal@civicos-institute.org.

Consent to Electronic Records

I have read and understand the Electronic Records & Signature Disclosure above. I consent to conducting this intake and executing the agreements contained herein by electronic means.

I consent to the use of electronic records and electronic signatures.

Initials

Section 3 — Volunteer Agreement & Intellectual Property Assignment

I have read, understand, and voluntarily agree to be bound by the Volunteer Agreement & Intellectual Property Assignment set forth in Section 3 of this form. I understand that all contributions I make during my participation with CivicOS Institute will be assigned to CivicOS Institute as described therein, and that my participation is voluntary and unpaid unless separately agreed in writing.

I have read and agree to the Volunteer Agreement & IP Assignment (Section 3).

Initials

Section 4 — Non-Disclosure Agreement

I have read, understand, and voluntarily agree to be bound by the Non-Disclosure Agreement set forth in Section 4 of this form. I understand that my obligations of confidentiality survive termination of my participation and remain in effect for three (3) years thereafter, and that unauthorized disclosure of Confidential Information may result in injunctive relief and other legal remedies.

I have read and agree to the Non-Disclosure Agreement (Section 4).

Initials

Signer Identity & Electronic Signature

By typing my full legal name below, I intend this typed name to constitute my legal electronic signature on the agreements referenced above, with the same binding effect as a handwritten signature. I affirm under penalty of perjury that the identifying information provided in this form is true and accurate.

Electronic Signature (type your full legal name) *

Printed Full Legal Name *

Email Address (re-confirm) *

Date of Signature *

I affirm that (a) I am at least 18 years of age, (b) I am the person named above, (c) my typed name above is my legal electronic signature, (d) I intend to be legally bound by the Volunteer Agreement, IP Assignment, and Non-Disclosure Agreement contained in this form, and (e) the information I have provided in this intake is true and complete to the best of my knowledge.

Submission creates a legally binding electronic record. You will receive an email confirmation. CivicOS Institute reviews every intake manually.