Layer 1 — At a glance
DRAFTProtects individuals who report suspected misconduct in good faith from retaliation. Establishes clear reporting channels including an anonymous option, defines investigation timelines, and ensures Board-level oversight. Required for IRS Form 990 governance disclosures.
Anonymous reporting: whistleblower@civicos-institute.orgNon-retaliation: Strictly enforced; violations treated as separate offenseInvestigation target: 30 days; hard limit: 90 daysBoard oversight: Annual reporting at fiscal year-end meeting
Last reviewed: Not yet reviewed
Layer 2 — Full text
Whistleblower Policy (Doc 08)
Purpose
Protect good-faith reporting of suspected misconduct and prohibit retaliation.
Reporting Channels
- Executive Director
- Board Chair
- Designated board committee/independent director
- Anonymous channel: whistleblower@civicos-institute.org (routed to Board Chair + one designated independent director)
Non-Retaliation
Retaliation against good-faith reporting is prohibited and treated as a separate violation.
Intake + Investigation Timelines
- intake acknowledgment target: 5 business days where contact is available
- anonymous reports are logged and reviewed but may not receive acknowledgment
- investigation target: 30 calendar days
- hard limit: no investigation exceeds 90 calendar days without written Board Chair notification and revised completion date
Oversight
Board oversight reporting occurs no less than annually, at or before the fiscal year-end board meeting.
Board Member Misconduct Track
If substantiated against a sitting board member, corrective action follows Bylaws Article III Section 3.05 with mandatory recusal of subject director.
Layer 3 — Download
Download PDF Download DOCXVersion 1.0 · Status: DRAFT · Pending adoption